Magic Cloud
Moving Hospitality to The Cloud
Business Portal
Invest in a Cloud database and allow it to evolve and mould to your business.
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With our business portals, you can approach traditional data challenges by attacking each business inefficiency, module by module.
Witness the benefits, take advantage of the gains. Increased trust and your desire for richer information will drive the strategy to automate and integrate all data points with your Cloud database.
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Ultimately, collating all your data paves the way to introduce PowerBI driven analytics, available from multiple devices. At this point, your move to The Cloud will be a key component delivering daily insights to your growing business.
Administration & Accounting
Magic cloud is, first and foremost, a flexible accounting database hosted in The Cloud. The fundamental concept is to manage your data in a single powerful repository. The practice whereby branches send spreadsheets to head office become defunct. We simply do not have the luxury of consolidating incoming documents as a second (and sometimes third) administration point.
The move away from 'multiple versions of the truth' is made possible via integration and Cloud software. Essentially, whoever needs to contribute to the overall data set logs in and adds their bit. Stores can declare their figures and head office has a login to verify and edit.
The business portal is flexible and modules can be bolted on when you are ready. You dictate the pace of your journey to full automation.
Data integrity is a key requirement, ensuring the database becomes a trusted asset in managing the business. Certain key attributes of the business are strictly controlled and require a unique identity. These include:
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The group's identity
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Each store (or site asset)
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Each Cloud user or active logins
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All other employees
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A master set of suppliers
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A master chart of accounts
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A master set of items
The overall purpose of moving your business to the Magic Cloud portal is to ensure data is managed efficiently, that is, at least cost to the business. This is achieved by identifying the earliest point where a transaction is considered 'electronic' and using this as a starting point to manage the transaction rather than multiple recapture points.
Procurement Portal
Magic Cloud Procurement offers restaurant groups a solution to the many inefficient processes inflating the costs in supply chain management.
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Committing to a reengineered master item database is a crucial starting point. Ultimately, this unlocks the power of the procurement portal. Begin with the Magic Cloud Item Master or use your existing POS item master. From this point forward the software requires all incoming items, from pricelists, from invoices, from recipe management etc. to be linked to a unique item in your master.
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Negotiated pricelists with suppliers are uploaded. Order lists are created for easy and controlled ordering at the store level.
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The 'convert order to invoice' application creates the GRNs needed to update stock and automatically integrate invoicing with the creditors' ledger.
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A major goal of the procurement portal is automation and cost savings. This is achieved via application integration as well as B2B integration with regular suppliers.
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Besides enhanced ordering efficiency, a powerful feature of the procurement portal lies in the compilation of procurement data for analysis.
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Power data categories include purchasing analysis by:
- Suppliers,
- Cost groups,
- Items
- Season
- area or store etc
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Preconfigured PowerBI dashboards ensure insights are available without the need to develop reports from the bottom up.
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Application integration
With our Magic Cloud API, we can connect to almost any modern software application.
Bringing data into your business portal is seamless, reducing the time-intensive need to work with imports and exports or recapturing data.
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Popular integrations include:
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Daily POS sales detail
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Integration of purchases with creditors.
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Bringing POS data into The Cloud portal.
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Integrating verified time and attendance with payroll software.
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Integration of the Procurement Portal with Suppliers' ERP systems.
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EXAMPLE:
Procure to pay automation
Placing an order on a centrally controlled online platform kick-starts a potential electronic journey with no further capture points. On delivery, the order is converted to a Goods Received Note. This updates stock and creates an automatic invoice which integrates to creditors. Further integration with your internet banking even removes the need to capture the payment to the supplier. We call this 'procure to pay with a single point of capture'.