Helgavox (Pty) Ltd, more well known as the Magic Box for Restaurants, has been offering technology services to the hospitality industry for just short of ten years. Recently, with The Cloud claiming mainstream status, the Magic Box has evolved beyond administration and accounting. Now, a more general offering, geared to connect, collect and organise restaurant data, offers restaurant groups a cost effective management solution.
Implementation projects aim to reduce overall processing and administration by ensuring applications are integrated. Each restaurant group is provided with a dedicated Cloud database and all valuable data is brought to this central point. A vast array of business areas are included, such as point of sale, profit and loss, creditors, procurement, time and attendance and so on.
Once data is flowing into a central point, the sky is the limit with reporting and analysis. In most cases, business intelligence outputs usually focus mostly on performance and controls.
The Magic Box administration solution serves growing restaurant groups such as Harbour House, Tigers Milk, Doppio Zero and the Bootlegger Coffee Company. Integration solutions, linking buyers with sellers, exist in large franchise groups such as Kauai stores, where invoices post directly into POS without data capture. Restaurants, such as Doppio Zero, place orders directly into Norman Goodfellows' ERP system. Returning invoices are received back into Micros improving the overall quality of data and removing data capture. Time and attendance data flows into the portal, where a web interface allows management to verify the monthly payroll before it seamlessly integrates with popular payroll solutions.
The above examples illustrate just a few of a limitless number of custom projects that represent a unique and evolving business portal in each group.
In summary, in modern restaurants, managers can spend more time on the floor and remain connected to their back-office via a Smart Phone. Similarly, head office and owners are no longer disconnected from their stores and all parties access the same information, in one place.
This has all been made possible by the mainstream and affordable adoption of technology built for the 'Cloud'.